Terms Of Service

1. Introduction and Acceptance of the Terms of Service

Welcome to [PropConnect], a property management assistance service that aims to streamline maintenance processes for property management companies. Our Service provides a comprehensive solution that utilizes an advanced Artificial Intelligence (AI) system to handle tenant maintenance requests via a dedicated hotline, facilitating communication between tenants, property management companies, and their vendors.

Here's how our Service works:

Property management companies sign up for our Service, and we establish a dedicated maintenance hotline for them.
Tenants can then send text messages to this hotline to report any maintenance needs.
Our AI system engages with the tenant, comprehending the nature of the request and assigning it to an appropriate vendor from the property management company's roster.
We set up a new contact line between the tenant and the vendor, allowing them to communicate further about the request – to gather additional details, schedule a convenient time for the maintenance work, and so on.
Throughout this process, the property management company can monitor, manage, and intervene in these conversations as needed.

While our Service strives to provide the most efficient solutions, we acknowledge that it may not account for all potential scenarios and cannot offer a failsafe solution for all maintenance-related issues. Nonetheless, our Service aims to significantly alleviate the workload of property management companies, increasing their efficiency and tenant satisfaction.

By using our Service, you agree to these Terms of Service, and any other policies we may put in place from time to time. Please read these Terms of Service carefully before using our Service. If you do not agree to these Terms, you must not use our Service.

2. Account Registration and Subscription

To use our services, you must register for an account with us. During registration, we require the following information:

Your first and last name
Your acceptance of terms of service and privacy policy
Your contact details, including phone number and email address
Your companies name and location
The number of doors managed by your company

This information is essential for us to provide you with a personalized experience and to ensure that we are tailoring our service to the size and scope of your company's operations.

Upon successful registration, you will be prompted to provide a form of payment for the subscription fee associated with our services. The subscription begins once the payment has been processed successfully. Please note that the usage of our services implies that you agree to pay any charges incurred in connection with your account. Charges will be billed to your payment method on file.

Please ensure that the information provided during account registration is accurate, current, and complete. You agree to promptly update your account information with any changes that might occur over time, especially your contact and payment information. In case of any inaccuracies or discrepancies in the account information, we reserve the right to suspend or terminate your account and refuse any and all current or future use of our service.

3. Services Description

Our Service is designed specifically for property management companies looking for a more efficient way to handle maintenance requests from tenants. The key feature of our service is the dedicated text hotline, empowered by an advanced AI system, that aims to streamline communication and processes related to maintenance work.

Here's a detailed breakdown of our Service:

Dedicated Maintenance Hotline: Each property management company signed up with us is assigned a unique text hotline. This serves as the primary contact point for tenants to report any maintenance issues they encounter.
AI-powered Assistance: The core of our service is our sophisticated AI system. When a tenant texts the hotline with a maintenance request, the AI assesses the message, understands the nature of the problem, and assigns the request to an appropriate vendor from the company's approved list.
Direct Communication Line: To facilitate follow-ups on maintenance requests, our service sets up a direct communication line between the vendor and the tenant. This line is used for any further discussions – from gathering additional details about the problem to scheduling a convenient time for the work.
Monitoring and Management: Our service provides a dashboard for property management companies where they can monitor and manage these conversations, and step in as necessary. This gives companies more control and insight into the maintenance work being done in their properties.
Subscription Plans: Our service is subscription-based

By combining technology and convenience, we offer a service that brings simplicity and efficiency to the management of maintenance requests, freeing up valuable resources for property management companies. While our service aims to cover a wide range of scenarios and needs, it's important to note that it's not a failsafe solution for all maintenance-related issues.

As a user of our Service, it is your responsibility to ensure that you use our Service in a manner consistent with all applicable local, state, national, and international laws and regulations. You are also responsible for all actions that occur in connection with your account.

4. Payments and Billing

Our service operates on a subscription basis with a monthly fee, supplemented by a per-conversation charge for each interaction hosted by our dedicated hotline(s).

Here's a breakdown of our billing process and policies:

Monthly Subscription Fee: Once you have successfully registered for our service and provided your payment information, you will be billed a monthly subscription fee. This fee will be charged automatically to your chosen payment method on the same date each month that corresponds to the commencement of your subscription.
Per-Conversation Charge: In addition to the monthly subscription fee, we also charge a fee for each conversation hosted by our hotline(s). This fee will be calculated based on the number of conversations that took place in a billing cycle and will be added to your monthly invoice.
Billing Cycle: Our billing cycle is monthly, and the charges will include your monthly subscription fee and any per-conversation charges that have been accrued in the past month. You will receive an invoice at the end of each billing cycle with a detailed breakdown of the charges.
Payment Methods: We accept payments via the methods specified during the registration process. It is your responsibility to maintain valid payment information in your account.
Failed or Late Payments: If a payment cannot be processed due to the payment method on file being invalid or for any other reason, we will attempt to contact you to update your payment information. Continued failure to meet payment obligations may result in suspension or termination of your account.
Refund Policy: All fees charged are non-refundable except as expressly stated in these Terms of Service or as required by applicable law. Please ensure to cancel any subscriptions before the next billing cycle if you do not wish to continue using our service.
Changes to the Fee Structure: We reserve the right to modify our fee structure, billing practices, or payment methods. Any changes will be communicated to you in advance, and continued use of the Service after the changes have been implemented constitutes acceptance of the changes.

5. User Obligations and Responsibilities

As a user of our service, you have certain obligations and responsibilities to ensure the proper and effective use of the service. This includes, but is not limited to, the following:

Active Engagement: Our service is intended to be a tool to assist in the management of maintenance requests, not a replacement for a human maintenance coordinator. Therefore, regular engagement with the service is expected. You, as the property manager, should log into the system frequently to monitor requests, manage new conversations, and respond to new messages in ongoing conversations.
Oversight Responsibility: We provide a platform to facilitate and streamline the communication and management of maintenance requests, but we do not oversee or control the individual conversations or interactions that take place. It's up to the individual property manager to monitor these interactions and address any issues or discrepancies that may arise.
Vendor Management: If a vendor is sent on a job they are not qualified for, charges an exorbitant amount, isn't verified to work on the house, etc., we are not responsible. It is your responsibility as the property management company to oversee and manage your vendor relationships, including but not limited to, vendor selection, verification, cost negotiation, and quality assurance.
Compliance with Laws: You must use our service in a manner that is consistent with all applicable local, state, national, and international laws and regulations.
Prohibited Behaviors: Any misuse of our service, including but not limited to the posting of inappropriate content, harassment of other users, fraudulent activities, or any other actions that violate these terms or any applicable laws, is strictly prohibited.

Please understand that failure to comply with these obligations and responsibilities may result in actions taken by us, including but not limited to warning, suspension, or termination of your account.

6. Data Privacy and Security

We take data privacy and security seriously and are committed to protecting your personal information. We collect, use, and store data in accordance with various data privacy laws including, but not limited to, the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable privacy laws and regulations.

Data Collection: We collect personal data during the account registration process, including your name, contact details, PropConnect, and the number of doors managed by your company. We also collect data about your usage of our services, including communications facilitated through our platform.

Data Usage: We use your personal data to provide and improve our services, process your transactions, and communicate with you. We may also use the data for security, system integrity (e.g., prevention of hacking, cheats, spam, etc.), and enforcement of our Terms of Service.

Data Storage: Your personal data is stored in secure, protected environments. We implement robust technical and organizational measures to ensure the security of your data and to protect it from unauthorized access, use, and disclosure.

Data Protection: We employ a range of technological and operational measures designed to safeguard and secure your information. However, please be aware that no security measures are perfect or impenetrable.

Data Sharing: We do not sell, rent, or share personal information with third parties outside of our company without your consent, except in the specific circumstances outlined in our Privacy Policy.

We recommend that you carefully read our Privacy Policy for a complete understanding of our data practices. Your use of our service constitutes your agreement to our data practices as set out in our Terms of Service and Privacy Policy.

7. Intellectual Property

All content, features, and functionality on our platform, including but not limited to, software, text, graphics, logos, images, and the compilation thereof, and any software used on the platform (collectively, "Our Content"), are the exclusive property of [PropConnect], its licensors, or other providers of such material and are protected by international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws.

As a user, you are granted a limited, non-exclusive, non-transferable, revocable license to access and use our platform and Our Content for your own internal business purposes. This license is subject to these Terms of Service and does not include any right to perform, publicize, reproduce, duplicate, copy, sell, resell or exploit any portion of our platform and Our Content.

You agree not to modify, reproduce, distribute, create derivative works from, publicly display or publicly perform, republish, download, store, or transmit any of Our Content, except as expressly permitted by these Terms of Service. You also agree not to delete or alter any copyright, trademark, or other proprietary rights notices from copies of Our Content.

Any use of the platform not expressly permitted by these Terms of Service is a breach of these Terms of Service and may violate copyright, trademark, and other laws.

8. Limitation of Liability and Disclaimer

While we strive to provide an effective and efficient service, there are certain things that we simply cannot guarantee and for which we do not accept liability.

Disclaimer: Our service and all content, functions, materials, and information provided through the service, are provided "as is," "as available," without warranty of any kind, either express or implied, including, without limitation, any warranty for information, data, data processing services, or uninterrupted access.

Limitation of Liability: In no event shall [PropConnect], its affiliates, or their licensors, service providers, employees, agents, officers, or directors be liable for damages of any kind, under any legal theory, arising out of or in connection with your use, or inability to use, our service, any content on the service, or any services or items obtained through the service, including any direct, indirect, special, incidental, consequential, or punitive damages, including but not limited to, personal injury, pain and suffering, emotional distress, loss of revenue, loss of profits, loss of business or anticipated savings, loss of use, loss of goodwill, loss of data, and whether caused by tort (including negligence), breach of contract, or otherwise, even if foreseeable.

Text Communication: [PropConnect] is not liable for any communication between tenants, property managers, and vendors that takes place on the platform. We do not monitor, verify, or endorse information submitted or communicated by users on the platform, and we are not liable for any errors or inaccuracies made by users.

Vendor Services: We are not responsible for the actions, services, charges, or behavior of any vendors engaged through the use of our service. Any disputes or issues concerning services received from a vendor should be addressed directly with the vendor in question.

Misuse and Unauthorized Access: We do not accept liability for any damage or loss caused by the misuse of our service, including spam messages and hackers. Users are responsible for protecting their account information and should report any suspected unauthorized use of their account to us immediately.

This limitation of liability applies to the fullest extent permitted by law and survives the termination or expiration of this agreement or your use of this service.

9. Termination

We reserve the right to suspend, terminate, or deny your access to and use of the service, at our sole discretion, at any time, and without notice or liability, including but not limited to, if we believe that your conduct is not in line with these Terms of Service.

Reasons for termination may include, but are not limited to:

Misuse of Services: We may terminate or suspend your use of our service if you misuse the service. Misuse includes abusing the chat systems, spamming, or using the service for illegal or fraudulent activities.

Excessive Usage: We may terminate or suspend your account if we determine that your usage significantly exceeds the average usage of other users. Excessive use may burden our system capacity and negatively impact the ability of other users to use the service.

Breach of Terms: Breach or violation of any of the terms in these Terms of Service may result in immediate termination of your services.

Upon termination, your right to use the service will immediately cease. All provisions of the Terms of Service which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

We also reserve the right at any time and from time to time to modify or discontinue, temporarily or permanently, the service (or any part thereof) with or without notice.

10. Dispute Resolution

In the event of any controversy or dispute arising out of or relating to these Terms of Service, the parties shall attempt, promptly and in good faith, to resolve any such dispute.

Negotiation: Initially, parties are encouraged to resolve their dispute informally by direct communication.

Mediation: If the dispute cannot be resolved through direct communication, the parties may agree to resort to an informal and confidential mediation process, facilitated by a mutually agreed upon mediator.

Arbitration: If the dispute cannot be resolved through negotiation or mediation, the dispute shall be resolved by binding arbitration administered by a recognized arbitration institution that both parties agree upon, in accordance with its applicable rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.

Unless both parties agree otherwise, the arbitration will be conducted in the county where PropConnect so desires.

By using our service, you are agreeing to forego the right to go to court to assert or defend your rights under these Terms of Service and to resolve your claims by arbitration.

The arbitrator, and not any federal, state, or local court or agency, shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability or formation of this agreement to arbitrate.

11. Changes to Terms

PropConnect’s reserves the right to revise and update these Terms of Service from time to time in our sole discretion. All changes are effective immediately when we post them and apply to all access to and use of the service thereafter.

Your continued use of the service following the posting of revised Terms of Service means that you accept and agree to the changes. We will notify you of any significant changes to these Terms of Service through the email associated with your account or through an in-service message.

We encourage you to frequently review this page for the latest information on our terms.

If you do not agree with any changes made to these Terms of Service, your only remedy is to cease using our service, and if applicable, cancel your account. Please note that we reserve the right to enforce, and you are obligated to comply with, the updated Terms of Service even if you have not reviewed them.

12. Governing Law

These Terms of Service and any dispute or claim arising out of, or related to them, shall be governed by and construed in accordance with the internal laws of The United States without giving effect to any choice or conflict of law provision or rule.

Any legal suit, action, or proceeding arising out of, or related to, these Terms of Service or the service shall be instituted exclusively in the federal courts of [Your Country], although we retain the right to bring any suit, action, or proceeding against you for breach of these Terms of Service in your country of residence or any other relevant country. You waive any and all objections to the exercise of jurisdiction over you by such courts and to venue in such courts.

13. Contact Information

If you have any questions, concerns, or comments about these Terms of Service, please contact us at:

PropConnect

Email: sam@ckcollab.com

Our representatives will respond as soon as possible and aim to provide full and comprehensive responses to your queries.

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